Project Management Of The Commonwealth Games In Glasgow Tourism Essay

Executive Summary

The chief aim of this study is to measure an indorsement of each of the ternary restraints of undertaking by the accounts of the importance of pull offing the cost, pull offing the demands and the importance of efficaciously pull offing agenda of opening ceremonial of games. In this study each of the above elements of ternary restraints of undertaking direction will be discussed in item. Our undertaking purpose is to to the full use the ternary restraints and supply first-class consequences in opening ceremonial of Commonwealth Games 2014.

Introduction OF PROJECT

Efficaciously pull offing undertakings to scope, agenda, & A ; cost is a hard & A ; critical occupation. Companies all over the universe hire competitory & A ; outstanding undertaking directors for successfully completion of their assigned undertakings. This scenario is deriving so much importance for pull offing multi athleticss planetary events.

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Commonwealth Games is an international manifold athleticss juncture. This athleticss event is sponsored by an organisation called Commonwealth Games Federation after every four old ages. Soon it comprises of 54 member states. The 20th Commonwealth Games is traveling to be held at Glasgow from 24th July to 3rd August in 2014. Hence Government of Scotland will hold to pull off & amp ; fix good to recognize 71 take parting squads of Commonwealth Group. There will be 17 games in which 6500 jocks will take a portion at different locales.

The gap ceremonial for Commonwealth Games 2014 will be held on 24th July 2014 at Celtic Park bowl which is located in the East End of Glasgow. Presently this bowl can suit 60,000 witnesss which is the highest capacity topographic point in the metropolis. The Flag March of assorted states will besides take topographic point here. The shutting ceremonial of this approaching international games event will be held at the 2nd largest bowl of Glasgow which is known as Hampden Park.

The followers is the Iconic Logo for this mega athleticss event was revealed in forepart of more than thousand invitees invited on Commonwealth Day 8th March 2010 at Glasgow.

Undertaking Planning

Undertaking be aftering trades in pull offing the overall activities to present an outstanding gap ceremonial from construct planning through the completion of the locale tear-down. The undertaking director should affect those team members who have relevant cognition of undertaking execution.

Strong lines of communicating will better and a better apprehension of the undertaking can be gained and will put the foundation for good teamwork during the execution phase. Strong communicators are best undertaking directors hence it is critical to keep better communicating degree across the whole undertaking direction procedure ( Pillai, 2006 ) .

In effectual undertaking be aftering communicating with stakeholders is besides of import in the development stages as it is critical to construct good dealingss with the stakeholders who are recognized as being most critical for the terminal consequence ( Graee, 2007 ) . Undertaking planning will include crowd direction, entree operations, easy ticketing, public information services, and lost and found cell and handiness support services.

Project Scope:

The demand is besides called the Scope of a undertaking. The demand is that whatever is already been discussed or to what has been agreed to be achieved in a peculiar undertaking is known as the demand or the range of a undertaking. In other words, the demand specifically lays out the undertakings, characteristics, information, content, etc. that will be included in the undertaking at manus. As it can foretell or anticipate the concluding result of a undertaking if non demand but near about by the layout of the demand.

The demands specified to carry through the result. The overall definition of demand what the undertaking is traveling to carry through, and a specific description of what the result should be or carry through. The chief constituent of demand is the quality. At the terminal quality is something which is truly affairs.

During the undertaking rhythm if some characteristics or maps are added or subtracted so certainly it will either shorten or lengthen the completion clip of a undertaking and besides it will either addition or diminish the cost every bit good. It may impact quality if demands are added to the undertaking but the clip of completion, remains the same so it might impact the quality of a undertaking. On the other manus if demands are added and allotted clip has besides increased but the resources are non increased so it can besides impact quality of a undertaking.

Undertaking Aims:

The cardinal aim of this undertaking is non merely to fling the touristry & A ; athleticss to new highs in Glasgow but besides to make long lasting & A ; an outstanding image of Glasgow City which provides value for money, amusement, & A ; healthy environment to spectators all around the universe.

To accomplish long term aim of this mega event we have to pull off opening ceremonial successfully so that Glasgow can place itself in the competitory planetary market by raising its profile to high echelon. By presenting an unforgettable event for visitants, it can supply economic benefit of ?26 million for Glasgow & A ; ?81 million for Scotland. Beyond economic benefits of hosting this mega event, there will be a momentous clip to increase well-being of societal & amp ; cultural diverseness of Scotland.

Program Management

Ticketing:

The Commonwealth Games will be a memorable witness event. There will be sale of more than million tickets on this mega event. As major locales will be decided so promotion run for sale of tickets will be launched.

Dedication:

Opening ceremonial will be a great chance for Glasgow to set up a long lasting bequest by the dramatis personae of 100s of voluntary who will do it truly thrilling and momentous event & A ; it will be watched byA one billion people around the Earth. There will be public presentation of mass maneuvered dance by dramatis personae from whole Scotland. It will give long permanent impressive Scots symbol in which both new & A ; diverse dimensions of society will be depicted which is lending to Commonwealth Games. This exciting event will get down with dedication to adults & amp ; all athletes & A ; very important persons & A ; functionaries who are traveling to go to.

Opening Section:

International athleticss spirit will incarnate in opening ceremonial, with its strong cultural constituent, celebration of tradition, artistic beauty and overall public presentation. Giant picture screens will supply visual image & A ; originative coloring material lighting will played a major function in supplying entire ocular solutions for the exciting gap ceremonial of the Commonwealth Games 2014. The event will be highlighted by a arresting mammoth cone-fashioned picture show show in the Centre of the bowl that will supply a charming experience to witnesss.

National Anthem:

A guard of award mounted by the voluntaries marched the Scots Flag to the flag station. At the same clip they will execute an agreement of the National Anthem by singing Flower of Scotland in English. Commonwealth flag will come in from welcome pole. The take parting states will process in, with Scotland coming foremost & amp ; so other states will fall in the marching event harmonizing to the alphabetical order.

Opening Remarks:

The startup of games will get down with opening comments of President of Commonwealth Games Federation who will declare the official gap of games. There will be a batch of melodious extravaganza comprising of Scots and abroad creative persons. There will be besides a batch of pyrotechnics. Many famous persons from Hollywood, international athleticss, & A ; political relations will turn to the crowd of people and jocks.

Budget of Undertaking:

The budget is prepared in consideration of rising prices & A ; other ample elements.

Description

Million

Amount of Bid

?523

Operationss Cost

?193

Broadcasting & A ; Legislative Cost

?81

Staffing Costss

?72

Communication

?50

Marketing & A ; Sponsorship

?17

Cost Dislocation:

It is the following constituent of the Triple Constraint which is recognized as Cost. When we converse sing the cost of a undertaking, we are discoursing about what is required to be allocated to the undertaking in mention of hard currency and endeavour so that the work can be started. It can be resources like work force ; it can be equipment and different supplies indispensable for work, financess for hazard disposal and rating.

To construct up an appraisal for a undertaking cost, it depends on a figure of facets for case: resources, labor bundles likes labour wages and palliating or managing facets that increase cost, different methods utilized in cost are, risk disposal, cost eventuality, cost escalation, and indirect costs.

However farther in this cardinal accounting attack to fixed and mutable costs, the economic cost that have to be considered comprise employee endowment and efficiency that is computed utilizing a assortment of undertaking cost appraisal methods. It is important when corporations employ probationary or contract workers or outsource employment.

Cost Procedure Dimensions: Cost estimate is an appraisal of the cost of all the things indispensable for transporting out work ; Cost fiscal program is numbering the approximative costs of resources, occupation bundles and actions to put up a cost baseline, cost managing- characteristic that create cost fluctuation and disagreement can be manipulated and managed through using a scope of cost disposal methods.

Elementss in Cost Analysis:

Equivalent estimate method: Through the cost of similar undertaking to set up the cost of the present undertaking

Establish Resource outgos: The outgo on ware and workers is assembled by appraisal.

Down up estimating: Using the smallest degree of occupation bundle characteristic and summing up the cost linked to it. Then traveling it up to an upper degree intended so intriguing the whole cost of the undertaking.

Parametric appraisal: Determining the statistical association among past informations and other variables.

Vendor offer examining: Taking the norm of a figure of offers specified by sellers for the undertaking.

Reserve examining: Entire the cost of each activity on the system way so add a eventuality or modesty to the finished result of the examining by an facet established by the undertaking director.

Cost of Quality Analysis: Estimate of the cost at the maximal quality for every activity.

Funding Undertaking:

The Scots Government is lending ?344 million ( $ 498 million ) to Glasgow 2014 with the balance coming from Glasgow City Council, who are seting in ?80 million ( $ 116 million ) , and commercial income of ?100 million ( $ 145 million ) raised by the forming commission.

Cost is every bit of import restraint as other two in the Triple Constraints. Unless the undertaking is funded by a affluent patron otherwise we will hold to see the cost/resource restraint.

If financess are limited for a undertaking so it is of import that we do non transcend the figure of workers besides try to complete the occupation on clip because excess clip means excess money for workers and excess cost for the machinery which is being used in the undertaking. So maintaining this in head, our chief focal point will be on the Triple Constraints and factors related to it.

Every undertaking undertaking will hold a cost so as our undertaking, whether it is the cost of the labour hours of interior interior decorators, designers, workers or the monetary value of needed stuffs. In the stage of doing a undertaking budget each of these and other cost is estimated so there wo n’t be any hinderances during the operation of our undertaking. Estimation will non ever be accurate ; some of these will be more accurate than others. Cost of labour varies due to their place i.e. designers, worker, supervisors and interior interior decorators, but it can be predicted and will be accurate.

On the other manus monetary value of needed stuff frequently fluctuate. If there are alterations made in our undertaking so the cost will decidedly increase or diminish as per the alterations. It is ever better if alterations are clear and reference up front non during the undertaking. It keeps the whole squad every bit good as the clients stress free. Almost every company at the start of a undertaking set aside some design allowance ( money ) for any exigency state of affairss. This militias money normally used when the existent cost of the point is different than what was estimated. We are besides puting aside design allowance for “ merely in instance ” .

Unexpected conditions alteration and jobs with having stuff from the provider are really usual on long and large undertakings. We are including a eventuality sum for the undertaking budget in order to cover these sorts of bad lucks. Here we will be seeking to run into our estimated cost by completing our undertaking on clip and non travel beyond the estimated cost. In add-on we have to maintain the net income in head as good and seek to maximise it by non detaining the undertaking and expeditiously utilizing our resources.

Work Breakdown Structure:

In the undertaking direction squad has to look at how much clip is being devoted to each section and determines the sum of adult male hours and workers needed to finish the undertaking. Schedule, in undertaking direction is examined down to its least inside informations. The measure of clip necessary to complete each and every portion of a undertaking is examined. Once a survey is engaged, those parts are split farther into the clip necessary to make each occupation. Clearly through this company is able to come close the clip of the undertaking and what and how many resources are required to be devoted to that undertaking.

For fact-finding ground, the clip necessary to finish a undertaking in a better manner is approximated utilizing a figure of methods. One manner is to acknowledge undertakings required to finish a undertaking. The work effort for every undertaking is approximated and that appraisals are moved up into the concluding appraisal. The undertakings are every bit good prioritized, dependence among undertakings is recognized, and following cognition is written down in a undertaking timetable. The dependence between the undertakings can act upon the period of the undertaking. Schedule is dissimilar from resources and cost group.

Gantt Chart:

Gantt chart is a utile planning tool. The Gantt chart is a simple & A ; a targeted production end which is based on surveies ( Darmody, 2007 ) . This is highly pertinent to the undertaking as projections will be based upon the test move carried out by Senior Project Manager. It is known that in order to run into the undertaking budget we will hold to run into our undertaking agenda. Problem occurs merely when the undertaking is someway delayed and non finished on clip, it destroys the budget. It does non guarantee that if we meet the agenda we will run into the budget excessively, but significantly will increase the opportunities.

Team Management for Undertaking:

Undertaking planning besides involve enrolling, managing, & A ; developing squads totaling in the 10s of 1000s. The squad will consist the undertaking director, overseen by senior direction and farther staff related to the chosen scheme. This may be in-house staff, contractors or a mixture of the both. Every attempt of planning can be squandered if it is non supported by preparation of voluntaries fall ining the gap ceremonial.

Undertaking MONITORING, RISK & A ; CONTROL

There are four critical factors for effectual control & A ; monitoring of a undertaking. These are hazard, alteration, quality, & A ; issue. Risk & A ; issue are normally interchangeable. But the issue is something which is already recognized whereas hazard is something which so far has to go on. The designation & A ; rating of debatable countries is the best & A ; accurate method to diminish the effects of hazard & A ; issue. Efficient & A ; flexible control systems must be placed in order to guarantee the success of undertaking by strongly monitoring of critical elements of undertaking which are clip, cost, and public presentation. It is better to be proactive instead than reactive in pull offing undertaking ( Barber, 2005 ) .

Spectators ‘ crowd and security direction needs precedence monitoring. Specific actions for execution will necessitate to be taken seasonably if any defect in direction of opening ceremonial is discovered. For this purpose rigorous surveillance will be done by junior squad members.

Hazard Management:

Hazard is an built-in portion of the undertaking & A ; there could be tremendous figure of hazards associated with the undertaking but strong steps against hazard will do it more certain for successful completion of undertaking. These steps are tight security testing for public safety, intensive site security & A ; plus protection, be aftering for bad crowd direction.

Covering with Uncertainties:

There are some methods that could to cut down the uncertainnesss in the undertaking planning and may assist to get by with those hazards and continue with the undertaking. These get bying schemes can be classified as:

Undertaking planning should be assessed on the footing of the external environment like first-class monitoring by the organisation. To cut down the major uncertainness exist in the undertaking be aftering external environment should be buttockss on the uninterrupted footing.

All the information used in the undertaking planning should hold some uniformity and standardisation process should be used, like all the relevant informations should be collected.

Critically measure the premise usage to roll up informations and tools that have been usage for planning, it should be kept in head that choosing a accurate planning along with the uncertainnesss is the chief aim of undertaking direction planning.

Critical Contemplations on Learning Outcome-01

”The Knowledge of the Phenomenon of Project Life Cycle and Alternative Approaches to Management of Projects ”

The undertaking direction is a complex procedure but apparently simple undertaking need adept director. Bing a Senior Project Manager I have to see everything every bit similar demands of the undertaking, stakeholders, & A ; the people who involve in pull offing the undertaking. Project direction is like a twist route which takes you back & A ; Forth from what we hope & amp ; what we think and besides from what we feel to what we do ( Srica, 2008 ) .

The chief ground for developing such project life rhythm is to analyse the sustainability of the net income that lead Glasgow toward more robust economic growing which might take toward more tourer attractive force for this rating proper undertaking life rhythm was develop in order to demo the sustainability of the undertaking. Glasgow will be hosting common wealth game of 2014 which have the same importance as London hosting the Olympic of 2012.

The basic ground for developing the undertaking life rhythm was to measure the chances that might take the direction toward more comfortable development of the touristry industry every bit good as the economic system and this event would assist the direction to set up such base for the local population which might lend to the sweetening of the image of the Scots part. In order to convey this thing into world schemes have been defined and developed in order to change over Glasgow as a world for the gap ceremonial of the Common wealth game 2014.

One of the basic aim of this event was considered to stand for Glasgow as a multicultural metropolis which represent an image that Glasgow has no ethical or cultural quandary that would predominate any negativeness to the exiles ; this aim have created a robust based for the Scots commission to won command. Another built-in portion of this event was to up raise the societal, cultural activities of the Glasgow common wealth game ; this might be the perfect clip to stand for Glasgow as a peaceable part from all facet and this image would assist to pull many tourers every bit good as the foreign investor.

Common wealth game project life rhythm diagram have been mentioned in order to under the worthiness of the peculiar undertaking. Project life rhythm is sequence of different actions or activities that leads toward the defined end or nonsubjective it is really clear that this undertaking is associated with the gap ceremonial of the common wealth game held on Glasgow on 2014. Regardless of the other measure which might take to more complex state of affairs undertaking life rhythm started from the induction stage which is considered to be as birth stage of the undertaking it has been analyzed that the nomination in the command was the intrinsic portion of the undertaking induction in which Scotland has standardized its aim that Glasgow will be hosting common wealth game of 2014.

After the direction has decided to retain toward the development of the proposal they have develop a proper program which might take to win this command for that different schemes have been used but the most appropriate one was the multiculturalism that has promote the commission to give opportunity to Glasgow to host such event. Role of undertaking director is really important and critical in this undertaking because he/she will make up one’s mind conditions to travel toward following measure or rectify the measuring with the context of the long term or short term aim of the undertaking, it has been analyzed that each stage associated with the common wealth game demand to be carefully analyzed and justice.

During this undertaking it has been analyzed that each subdivision of the undertaking should be aligned with the other undertaking as good but in synchronised mode ; overlapping should be avoided at all cost, but in this instance it has been analyzed that existent budget has been estimated from the estimated budget this might leas to more complex state of affairs in the approaching twelvemonth. And paying close attending to such inside informations is the difference between making things good and stand outing as undertaking directors. This rhythm has been divided into four stage which are as follows:

Initiation/ Project coevals

Planing

Execution

Closing

Undertaking Coevals:

The first base of the undertaking is to bring forth a undertaking and in this event hosting commonwealth game was the major result. In the following stage Glasgow has identified different chances and menace associated with the undertaking. Once the undertaking is being approved so it will take toward the development of the undertaking aim.

Undertaking Planning:

Plan was to keep commonwealth game in Glasgow in 2014 along with the dramatic gap and shutting ceremonial that required intensive planning which requires specific stages that need to be divided into assorted classs. There are few programs that have been identified while

This game would be held in the summer season in 2014, different athleticss activities will be conducted in this 11 yearss event. It has besides being estimated that more than 6500 jocks along with their functionary will take portion in this event and about 1 million people will see this event. Different athletic small town will be established with the province of the art installations.

Current Economic Status:

Harmonizing to an economic study in UK this has been cited that Glasgow has a really comfortable growing. Over the last 10 old ages, Glasgow economic system has grown in a relentless mode as comparison to the other metropoliss of UK. A prima economic index ( Gross Value Added ) states that in the starting of 2004 the GVA was about ?12 billion while other metropoliss has experienced an mean ?9 billion. This statement states that Glasgow could keep such events but it requires intensive planning and monitoring of the undertaking.

Execution Phase:

Overall scheme for hosting common wealth game was to advance an image of Glasgow. Reason was that planned budget was more than ?300 million which is rather high estimated budget which lead toward more fiscal constraint.A Glasgow commonwealth commission was loath to cut down the estimated budget because logical thinking was so much clear that image of Glasgow need to be restored.

It has been besides analyzed that during the starting of this undertaking budget has been increased by 81 billion, forming commission besides decided that they will increase the budget up to 500 million which is non a good mark during the recession in different portion of the universe

Scots authorities has decided to add 30 million and 28 million lb from the modesty fund which might take to more fiscal restraint but in another facet this modesty fund might assist to get the better of issues such underestimated fiscal restraint activities.

A

Critical Contemplation:

There ‘s seems to be rather clear grounds that strategic spouses and high-level of administration should fix themselves for the publicity of Glasgow as the suited topographic point for touristry and economic construction. The undertaking financing be aftering seems to be really cloudy it should be precise and clear ; joint attempt from the operational degree can get the better of this job.

Another facet of successful undertaking rating would be employee turnover ratio, this thing demand to be control and evaluate by the authorization. Risk direction should be decently evaluated because these things need to be characterized and defined.

While different planning can be seen at different degree because planning is being done into two different classs foremost would be the strategic spouses and 2nd would be the administration organic structure that is associated with the Olympic and commonwealth commission. Strategic spouse associated with this undertaking has been working on hazard direction to present effectual commonwealth game activity in the twelvemonth 2014.

The major defect has been identified during this undertaking life rhythm is the underestimated budget this could be elicit that increased the size of the budget would take toward more fiscal restraint current figure shows a tendency that ? 378 million was estimated but existent figure has gone up to ?279 million before 2014 which represent a valid insufficient planning from the commission. Proper proactive and reactive planning is needed in order to prolong the economic recession that is presently faced by the Glasgow council.

Mentions:

Barber, E and Warn, J ( 2005 ) . ‘Leadership in project direction: from fireman to firelighter. ‘ Management Decision, 43:7/8, 1032-1039. [ Online ] Available at: hypertext transfer protocol: //proquest.umi.com ( Accessed 29/11/2010 ) .

Darmody, P.B ( 2007 ) . ‘Henry L. Gantt and Fredrick Taylor: The Pioneers of Scientific Management. ‘ AACE International Transactions, 2007, 1-4. [ Online ] Available at: hypertext transfer protocol: //proquest.umi.com ( Accessed 03/12/2010 )

Graee, K, Karlsen, J.T and Massaoud, M.J ( 2007 ) . ‘Building trust in Project-stakeholder relationships. ‘ Baltic Journal of Management, 3:1, 7-22. [ Online ] Available at: www.emeraldinsight.com/1746-5265.htm ( Accessed on 25/11/2010 ) .

Pillai, M.P ( 2006 ) . ‘Human Side of Project Management. ‘ AACE International Transactions, 2006, 1-6. [ Online ] Available at: hypertext transfer protocol: //proquest.umi.com/pqdweb ( Accessed 25/11/2010 ) .

Srica, V ( 2008 ) . ‘Social Intelligence and Project Leadership. ‘ The Business Review, Cambridge, 9:2, 189-199. [ Online ] Available at: hypertext transfer protocol: //proquest.umi.com/pqdweb ( Accessed 20/11/2010 ) .

Web Mentions:

hypertext transfer protocol: //www.glasgow2014.com/businessportal

hypertext transfer protocol: //www.gera.org.uk/documents/view.php? documentID=203,